Etiquettes for writing Business Email

Globalization is shrinking the world to newer levels. Faster means of transport and communication have put greater responsibility on our actions. An unintended communication at the speed of light can result into an uncontrollable disaster. Remember the good old days when there use to be companies proud to deliver your communications in time. Businesses find it very easy to communicate with the advent of email. Few however realize the hazards attached to an abusive use of email service. Some of these uses can lead to losing a deal to a business crash. Email allows you to send the same message to many other businesses you are dealing with simultaneously. That makes it more powerful and also more vulnerable to miss communicate. Let’s discuss some of the most important aspects of email to be understood and well taken care of.

First of all it is very necessary for us to understand that email has a lot faster response time then the conventional mail, so each word written and each format followed makes a hell of difference. Every email written must be well written in terms of its grammar and spell check. Its subject line should be catchy enough to grab the attention of the receiver. A carelessly scribed subject would not grab the notice of the receiver. A well thought out thing in writing email subject is the realization of other person’s time. This age of connectivity has connected the people too well. So don’t expect to be the only one sending an email to the receiver. Other sensed empathy for the receiver is the email itself. Writing a well regarded email is not difficult, only if you assume what qualities you wish to see in emails your receive.

Avoid writing unnecessarily long sentences. They don’t only waste the receiver’s time but also arise confusion of the theme behind the email. Following long sentences often results into confusion and utterly loosing control over the though process following. Be precise and use sentences with appropriate number of words. Never think of being perfect in communication. When you have the facility why shouldn’t you avail that? Always use the spell checker by the email service provider to ensure your email should be taken seriously. If in case you don’t have a spell checker integrated into your email service, then try using a word processor like Microsoft Word. A well spelled email will ensure that the receiver doesn’t doubt your command on language and takes your email seriously. Only spell checking an email won’t be enough to have the right results from the email. Proof reading is must. No matter how much confident you are about your emailing ability. Proof reading does two jobs for you. One is avoiding clumsy construction of sentences. Second is the overall meaning you intend your email to convey. Reading will let you know what you meant to convey and how effectively your email did that.

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