Importance of communication in organization

Organizational communication lays the keystone to every organization for upbringing and grooming the environment of that particular organization. It could be categorized in three different categories as follows.

Upward communication :
It is the communication that occurs in an organization from peer to the managerial level and has formal tone included in it. It can be the feedback of the employee towards the manager about some specific report or task.

Downward communication :
The communication that takes place from the upper echelon that is from manager towards its employees and can be in the shape of some orders and instructions that are required to be followed.

Dydic Communication :
More friendly and informal communication that occurs between the peers of same organization. It takes place as exchanging ideas amongst each other being the subordinate of that organization.

Principles of communication :
Communication is based upon following seven principles,
These are known as 7 C’s of communication.

1- Conciseness: It should be notified that the message should be concise in nature so that it will be easy to catch the readers’ attention.

2- Concreteness: Message should be concrete as having all the meanings conveyed in it but should be shorter in length.

3- Clarity: It must give appropriate and explicit meaning that would not diversify and confuse the reader at any instance. By placing prominence and consequences with all the facts and figures.

4- Completeness: Also it is important that the message must have complete meaning that will providing the sufficient information to its reader.

5- Courtesy: Another important feature is that the sender must be emphasizing on the courteous tone and must give some compliments and benefits to its readers.

6- Correctness: The message conveyed must be checked for correctness and should be free from all grammatical errors

7- Consideration: There must be proper consideration in the message and it should emphasize on you attitude rather than ‘I’ and ‘we’ kind of words.

Process and components of communication :

Here are following components on which communication is preceded in any organization.

1. Context : It is the theme that a message must have.

2. Sender : Sender acts as encoder from where the message is sourced.

3. Message : The purpose of context and detail information is provided in this component.

4. Medium : It is the channel from where the message is bypassed and information flows towards receiver.

5. Receiver : It acts as an encoder that understands the message, sent by the sender and where information sinks.

6. Feedback: The final phase where the sender gets its audience and readers response in form of criticism or appreciation.

Also effective communication is based upon the knowledge of the 5 W’s as When, Who, Where, Why, What? which makes it more complete. This is how communication plays its role in any organization through its vital features and grooms the structure within the organization as well as externally enhancing the repute of the whole organization. By just simply improving these components and considering all the necessary elements, the end result can be a successful and a productive organization.

What qualities must a Leader have in managing a business?

While there are many qualities that differentiate a leader from the rest of the pack, there are some important ones that are common to most business leaders that help them to manage work and people. These are as follows.

Ambition:–

The person with a dream is the most likely to attain success, simply because he or she has a goal to work towards. Someone with the drive and high aspirations will be propelled towards the determination and diligence to make a success of their business. Every great leader, in business and in other fields of life has an objective that they work to achieve and this becomes the driving force that shows others the vision of what can be. This inspires the leader and the people around him or her towards the actions required to make the vision a reality.

Knowledge of the business:–

A sound understanding of the dynamics of the business that they are in is a common quality amongst great business leaders. They learn from books, people and experience to develop a keen sense of the workings and history of their business. While this is essential for any business person, it is an art mastered by leaders that makes them highly successful at their work.

Consistency:–

Consistent behavior inspires trust and is the foundation for integrity. The higher or nobler qualities of character such as integrity, concern for people, honesty work only when applied with consistency. The people who look to leaders for guidance or inspiration do so because they believe that a leader will give the right answer every time. This is possible only through consistency of thought and action.

Good listening skills:–

All the soft skills are important for a leader but one of the most essential leadership skills in business management is being a good listener. This allows the leaders to pick up on little facts that many overlook. Listening contributes to the knowledge base of the individual as opposed to speaking, which only imparts knowledge to others. The leader is also able to inspire confidence and attract people to him or her because they know the leader is listening.

Creativity:–

A good deal of being a leader is to think on your feet. Your situation and environment change constantly in the business world and a good business leader keeps an open mind. A leader will adapt quickly to new information and have the creativity and vision to handle change.

Ability to own up to mistakes:–

A leader manages problem situations by owning up to mistakes and taking the blame in place of trying to cover mistakes up or pass the buck. This is a sign of true integrity and inspires others to stand by him or her in a time of crisis. If a leader were to try and cover up the mistake, people would respond in an angry, indignant manner and he or she would lose all the trust and power vested in him/ her.

Decision-making skills:–

A strong business leader is decisive and has the courage to stand by the decision taken. This is the hallmark of all great managers and leaders.

Typical problems faced when trying to earn money online

When starting on online business, it is essential for you to know about the pitfalls of making money online. Your idea may sound great but when it comes down to putting it into practice, you could find it a lot less glamorous. Knowing the dangers will allow you to plan for your success and avoid the most common problems that others have faced. To make your online business a success, you will need to be proactive, and this is the first step towards that.

Scams:–

A major problem faced by many people eager to make money online is the large number of internet scams and fraud out there. Even if you are telling yourself right now that there is no way that you could get taken in by a con artist, least of all, online, think again. You’d be surprised how often a perfectly smart person is fooled by these clever tricksters and loses a lot of money. It’s a good idea to verify your source, through references and association affiliations such as Better Business Bureau (BBB) that has an online arm as well. The Federal Trade Commission is also a good reference. Good standards of communication such as member forums and active phone numbers are also a good way of checking the authenticity of an online business. Be sure that your chosen source checks out.

Expectation mismatches:–

This is a typical problem faced by many enthusiastic entrepreneurs – unrealistic expectation levels. You may have the best idea and worked really hard to implement it, but be realistic in your expectations for success, especially initially. Like any other business, an online business can take time to start making money and there is a lot of competition out there. New businesses are cropping up every day and people are not searching for you in particular. Work on making yourself easier to find, for people who are looking for something similar to what you offer. Do this by adding relevant SEO tactics and good solid service. But remember that success will not happen overnight, and nor will it be easy. Be prepared to work hard. A lot of internet guides try to sell you on an “easy way to make money online”. This is simply untrue. There is no easy way.

Technical problems:–

Another major cause ofconcern for online businesses is the actual back end problems that may occur that impact the business adversely. Problems with the phone connectivity can cause loss of data packets that leads to breaks in the pages. This can lead to a negative effect on the customer’s mindset, particularly if this occurs in the middle of a payment transaction. If it happens too often, it can cause reputation loss for your site. Another common problem is with your hosting service. Often, an ISP will store a large number of sites on one single server and this will cause the service to be slow. At times, during heavy traffic, your sites pages will not load because the server is too busy. Ensure that no more than 10 sites are on your server. If you can afford it, another alternative is to have your own dedicated server.